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Contact Center Real-Time Management

Real-Time Surprises Demand Real Solutions

Put your managers in control of the unexpected with intuitive intraday management and real-time adherence software.

$2.7

Increase in Annual Top-Line Revenue

45%

Increased Intraday Optimization

20%

Growth in Adherence

25%

Decrease in Agent Attrition
4.5 (324 Reviews)
4.7 (101 Reviews)
4.5 (264 Reviews)
4.8 (43 Reviews)

Real-Time Management Outcomes

Explore real-world use cases that power results for businesses like yours.

Spend 40%+ Less Time on Scheduling

 

Wix switched to Calabrio WFM and not only drastically cut the time it took to schedule agents, but also drove 15% higher adherence, 10% greater scheduling accuracy, and a 3% boost in CSAT.

Save $500K+ with Peak Productivity

 

Paychex revolutionized its scheduling and forecasting with Calabrio ONE, freeing employees to focus on client relationships while driving 20% adherence growth and a 45% increase in intraday optimization.

Cut Agent Attrition by 25%

 

GE Appliances uses Calabrio WFM and QM to schedule, engage, and retain its remote workforce, driving cost per call down 15% while growing adherence by 20%.

See How RTA and WFM Work

Explore Calabrio’s easy-to-love real-time adherence, intraday management, and more with an interactive demo.

Demo Type

When Your Day Goes Off-Script, Take Back Control

Unplanned events are inevitable, but being unprepared doesn’t have to be. Calabrio real-time management tools empower you to adapt instantly to any challenge with a live, second-by-second view of your team’s adherence.

Accommodate unplanned changes in customer demand and last-minute absences with simplified intraday management.

Accelerate decision-making with easy access to a real-time data feed, updated in just seconds.

Receive automated alerts when schedules are in danger of being breached and make proactive corrections to protect service levels.

Plan for future changes with WFM planning tools and run “what if” scenarios to predict staffing needs.

ROI Calculator

See the Calabrio ONE Difference

Empowered with the world’s most advanced workforce engagement platform, what could your workforce, deliver for your business? Use our ROI calculator to see the difference that only Calabrio ONE can deliver.

Go Above and Beyond with Tools Grounded in Intelligence

Put your agents in the best position to deliver customer experiences that drive loyalty, no matter what the day brings to your contact center. Empower your agents and managers with real-time adherence and intraday management tools, within the world’s most advanced WFM software.

Real-Time Adherence (RTA)

Detect and Correct Problems Immediately

Monitor employee status with customizable overviews – in real time. The RTA information, visible alongside schedules and employee state data, makes tracking adherence and adjusting schedules effortless. Maintain service-level targets throughout the day. Users can view historical adherence to spot behavioral patterns, as well as approve out-of-adherence.

Intelligent Forecasting and Scheduling

Precision Forecasting & Scheduling in Minutes

Eliminate hours of tinkering with schedules. Leverage Calabrio’s powerful scheduling-optimization engine to set accurate employee schedules in just minutes. Effortlessly balance budgetary requirements, employee requests, and compliance needs while delivering standout service experiences for your customers.

Agent Self-Scheduling Tools

Offer Agents Flexibility and Control

Empower employees with seamless self-scheduling options that streamline shift planning and bidding—and make it easier than ever to balance employee needs, operational needs, and customer demands. Agents can use the My Time Mobile App to access and manage schedules. And they can get instant, in-policy answers for core scheduling needs with Agent Assist, our next-gen Agentic AI-powered copilot.

Innovation That Outpaces the Competition

Only Calabrio ONE unites AI-driven workforce optimization, conversation intelligence, and agent engagement into a fully integrated suite that adapts to your unique needs. Just ask our customers.

Calabrio ONE

Gartner Rating
4.5
340 Reviews
G2 Rating
4.5

326 Reviews

Average Time to ROI
22 Months
Feature Item
91%
G2 Satisfaction Score

Verint

Gartner Rating
4.2
140 Reviews
G2 Rating
4.2

270 Reviews

Average Time to ROI
31 Months
Feature Item
61%
G2 Satisfaction Score

NiCE WFM

Gartner Rating
4.3
1,721 Reviews
G2 Rating
4.2

475 Reviews

Average Time to ROI
35 Months
Feature Item
51%
G2 Satisfaction Score

Aspect Workforce

Gartner Rating
4
90 Reviews
G2 Rating
4.3

88 Reviews

Average Time to ROI
27 Months
Feature Item
68%
G2 Satisfaction Score

Smarter Scheduling, Stronger Performance:
Why RTA Matters to Today’s Contact Centers

Whether it’s last-minute callouts or even unexpected campaign success that drives demand through the roof, scheduling disruptions are an everyday occurrence for frontline operations—and a major headache for contact center leaders everywhere.

 

There was a time when managers were forced to process exceptions manually just to keep staffing levels where they needed to be, but luckily that’s no longer the case thanks to today’s automation-driven real-time management tools.

RTA Puts Your Contact Center’s Managers in Control

Performance and compliance problems no longer slip through the cracks when managers are immediately alerted to issues as they happen—and are given valuable insight into how agents work on a day-to-day basis. This puts managers in complete control, giving them the power to make changes that have an immediate impact on call center performance. And the faster their reactions occur, the easier it is to achieve and maintain targeted service levels.

Automate intraday scheduling and take action with Real-Time Adherence:

Monitor Adherence in Real Time

View agent adherence to schedules and compare them with live ACD status, no matter where you are, over desktop, tablet, or mobile.

Receive Proactive Notifications

Get flag-up messages as soon as schedules are in danger of being breached with automated alarms.

Automated Employee Outreach

Issue email or SMS notifications to staff with the right skills and ascertain if they work on short notice to plug gaps.

The Right Data at Your Fingertips

Remain ready with real-time data feed, updated in seconds, that enables rapid decision-making and proactive action.

Intuitive, Collaborative Reporting

Easily spot developing trends, share insights, and facilitate fast re-forecasting and last-minute optimization with powerful AI-driven reporting.

Ask “What If”

Anticipate staffing needs for regular seasonal fluctuations, upcoming campaigns, and even the unexpected with “what if” scenario simulations.

A Trusted Ally to Leading Brands That Empower Employees and Maximize Performance

Explore how Calabrio helps leading brands overcome challenges and unlock competitive advantages.


 
25% Decrease in Attrition
 
20% Increase in Adherence
 
15% Decrease in Cost Per Call
 
“Despite moving everyone to work from home within only two weeks, our adherence actually went up!”

Aaron Jacobs
Director of Workforce Optimization + Analytics
Read the story


 
7% Increase in Scheduling Efficiency
 
Improved Employee Engagement
 
Reduced Agent Attrition
 
“Employees today want more of a say in their schedule and require flexibility. Without a solution to this, attrition will continue to be high.”

Gregory King
WFM Business Operations Manager
Read the story

20% Increase in First Contact Resolution

40% Decrease in Six Sigma Defect Rate

40% in Customer and Agent Effort

 

“We expect throughout the remainder of the year to continue to reduce our defect rate by 40%, which will drive additional improvement in first contact resolution.”

Rich DeMarco
Chief Operating Officer, Delta Dental
Read the story

State of the Contact Center 2025

Leaders in Workforce Management Customer Satisfaction

See why customers choose Calabrio to quickly turn insights into revenue-boosting action.

“This is the best system to use for workforce management in the BPO industry. Live monitoring of employees status and schedules to avoid lost hours. You can also access daily records of agents' workflows. Work avoidance can be easily determined by this tool.”

Charles Angelo V

Outsourcing/Offshoring Quality Analyst

“We have a global workforce and Calabrio has been absolutely instrumental in allowing us to schedule and manage coverage worldwide.”

Lisa P

Enterprise Workforce Analyst

“I was a long-term user of a different WFM tool when I started using Calabrio to assist with forecasting and scheduling. It was a very intuitive learning curve to input call volumes and forecasts based on historical drivers. I find it very easy to set up new users and build schedules.”

Brian W

Mid-Market Workforce Management Planner